Shire Sales and Marketing Coordinator: HAE in Stockholm, Sweden
Job Description Form: Sales & Marketing Coordinator
The Senior Sales & Marketing Coordinator’s main role is to provide administrative and organizational support to the Business Unit Head, Product Managers, and Sales Teams
Provide complete administrative and organizational support and assist Product Managers in:
Telephone & mail handling
Keep a comprehensive and easy accessible filing system
Take responsibility for ad hoc projects whenever requested
Make PO's, obtain contracts with suppliers
Monitor stock of promotional material and distribute material
Support Marketing and help with material
Manage contacts with external mailing agency; Keep internal address lists up to date for use in external mailings
Administering Zinc approvals and CLMR process for associated materials
Keep close co-operation with external regulatory affairs in each Nordic Country
Administration of Purchase Orders
Keep the activity calendar updated on Local sharepoint
Assist the business with Account Payable/FinOps
Act as Supplier Administrator
Monitoring invoices i.e. coding of invoices, raise payment requests
Administration of new suppliers /HCP&HCO in SRM (i.e., follow up on supplier ID in Lavante) Connect for example 3rd party organizers.
Create Purchase Orders
Handle expense claim forms associated to meetings
Liaise with Internal (Shire LOC and International) and external contacts (agencies, service suppliers, HCPs, HCOs)
Assist in customer order taking (i.e., Shire product orders from pharmacies / hospitals) as needed
Able to multitask
Being flexible & adaptable - Ability to work flexibly in a small and focused team.
Self-motivated, tenacious and pro-active.
Being open - demonstrating self-awareness and personal leadership.
Being authentic - courageous & instilling trust.
Collaborative with other members of the business unit and Shire team
Secretarial (Bachelor) degree or equivalent through experience;
Related experience in a similar position;
Budget management skills including using SAP and other financial systems (e.g., Lavante)
Experience of supporting senior level management.
Experience managing external vendors, including procurement, contracting, follow-up. etc.
Fluency in speaking and writing Swedish and English is required.
Ability to communicate in other Nordic languages is desirable.
Occasional travel will be required
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Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.
Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.