Shire Sales and Marketing Coordinator: HAE in Stockholm, Sweden

Job Description Form: Sales & Marketing Coordinator

JOB SUMMARY:

The Senior Sales & Marketing Coordinator’s main role is to provide administrative and organizational support to the Business Unit Head, Product Managers, and Sales Teams

KEY RESPONSIBILITIES:

  • Provide complete administrative and organizational support and assist Product Managers in:

  • Telephone & mail handling

  • Keep a comprehensive and easy accessible filing system

  • Take responsibility for ad hoc projects whenever requested

  • Make PO's, obtain contracts with suppliers

  • Monitor stock of promotional material and distribute material

  • Support Marketing and help with material

  • Manage contacts with external mailing agency; Keep internal address lists up to date for use in external mailings

  • Administering Zinc approvals and CLMR process for associated materials

  • Keep close co-operation with external regulatory affairs in each Nordic Country

  • Administration of Purchase Orders

  • Keep the activity calendar updated on Local sharepoint

  • Assist the business with Account Payable/FinOps

  • Act as Supplier Administrator

  • Monitoring invoices i.e. coding of invoices, raise payment requests

  • Administration of new suppliers /HCP&HCO in SRM (i.e., follow up on supplier ID in Lavante) Connect for example 3rd party organizers.

  • Create Purchase Orders

  • Handle expense claim forms associated to meetings

  • Liaise with Internal (Shire LOC and International) and external contacts (agencies, service suppliers, HCPs, HCOs)

  • Assist in customer order taking (i.e., Shire product orders from pharmacies / hospitals) as needed

CAPABILITIES:

  • Hands-on

  • Able to multitask

  • Prioritizing skills

  • Computer literate

  • Maturity

  • Flexibility

  • Being flexible & adaptable - Ability to work flexibly in a small and focused team.

MINDSET:

  • Self-motivated, tenacious and pro-active.

  • Being open - demonstrating self-awareness and personal leadership.

  • Being authentic - courageous & instilling trust.

  • Collaborative with other members of the business unit and Shire team

REQUIREMENTS:

Experience:

  • Secretarial (Bachelor) degree or equivalent through experience;

  • Related experience in a similar position;

  • Budget management skills including using SAP and other financial systems (e.g., Lavante)

  • Experience of supporting senior level management.

  • Experience managing external vendors, including procurement, contracting, follow-up. etc.

Other skills/attributes:

  • Fluency in speaking and writing Swedish and English is required.

  • Ability to communicate in other Nordic languages is desirable.

  • Occasional travel will be required

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Shire is the leading global biotechnology company focused on serving people with rare diseases and other highly specialized conditions. We strive to develop best-in-class products, many of which are available in more than 100 countries, across core therapeutic areas including Hematology, Immunology, Neuroscience, Ophthalmics, Lysosomal Storage Disorders, Gastrointestinal/Internal Medicine/Endocrine and Hereditary Angioedema; and a growing franchise in Oncology.

Our employees come to work every day with a shared mission: to develop and deliver breakthrough therapies for the hundreds of millions of people in the world affected by rare diseases and other high-need conditions, and who lack effective therapies to live their lives to the fullest.